Product Family: Act!
Product: Act! Pro, Act! Premium, Act! Premium (access via web)
Version: 2005 and later
Note: This article uses the terms “server” and “workstation” to describe the relationship between computers involved in these processes. In Act!, a server is simply the machine which houses the main database files, while a workstation is the computer which accesses the data remotely. While a server-class Windows operating system can be used as an Act! database server, this is not necessary to configure these settings for databases with 10 or less users.
There are 3 different methods for delivering database accessibility to additional database users. All 3 methods can be used in conjunction with each other if it suits your business needs. Likewise they can be used by themselves if your business only needs to use one method. For information on each of the different methods, see below:
Sharing a database across a local area network (LAN)
Sharing a database across your LAN allows you to utilize the machine where the database files physically reside to share the files out across the network. This machine acts as a server to the other computers which are connected to the network. Once configured, any Act! user whose computer is connected to the network and has the same version of Act! installed that the server has installed can access the database from their computer. With this method, users are able to view changes made to the database by other users in real time. This method is the best for users who work in an office together and have no need to access the data contained within the database from outside the office. For information on how to configure an Act! database for access through a LAN, refer to the following knowledgebase article:
How to Share an Act! Database over a Network
Answer ID How to share and open an Act! database over a network
Remote database synchronization allows you to create one or more special copies of your main database, called remote databases, to provide to your users so that they can restore these copies to their computers. Once configured, these remote databases contain information about how to connect back to the Server to synchronize changes made to the database from the server over to the workstation and vice versa. Changes made to the main database or any other remote database are not available to view until all remote databases have synchronized back to the server. These synchronizations are initiated from the workstation where the remote database files reside. Synchronization can be performed manually or on a schedule, and can be done either across the network or across an internet connection (depending on version of Act!.) This method is ideal for any users who need to access the data from outside the LAN, or from an area internet connection. They simply go out into the field, make changes as necessary, and once they are able to establish a connection to the server again, they synchronize any changes that were made. For information on how to configure remote database synchronization in Act!, refer to the following knowledgebase article:
How do I set up remote database synchronization in Act!?
Answer ID How do I set up remote database synchronization in Act!?
Act! Premium users have the option of installing Act! Premium (access via web), which allows them to use Microsoft Internet Information Services on one of their computers to configure a web server. Once configured, the web server will host a website that users can access using any supported web browser from any PC, tablet, or mobile device which has Internet access (see system requirements). This option is ideal for businesses or organizations who need to see real-time updates to their data, but have Act! users who work in different geographical locations, or who need to access data on the go from their mobile device. For information on how to configure Act! Premium (access via web), refer to the following knowledgebase article:
How to configure an Act! Premium (access via web) database for access through a web browser
Answer ID How to configure an Act! Premium (access via web) database for access through a web browser