How to modify the existing data in your Salutation field

Question: How do I change the way Act! handles the data in the Salutation field in my database?
 
Product Details: 
Product Family: Act!
Product: Act! Pro, Premium (access via web)
Version: 2005 and later
 

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Answer: 

You can make a global change to the way the data in the Salutation field is handled for existing contacts by following the steps below:
 

1. Click Tools > Preferences…
2. If not already there, navigate to the General tab
3. Click Salutation Preferences
4. Choose one of the following options from the Salutation Preferences window:
   
   • Do not fill salutation
     
   • Use contact’s first name
     
   • Use contact’s last name
     
   • Use last name including first name prefix
     
   • Use last name including first name prefix and last name suffix
     
   • Use first and last names only
     
   
   
5. Click OK, then close the Preferences window to save the preferences for all future contacts
   
   Important Note: If using the option to include a prefix or a suffix, the prefix or suffix must be present in the Contact field in order for it to update in the Salutation field.
    
6. If you wish to update the existing contacts, Click Tools > Update Salutation field 
7. In the Update Salutation Field dialog, select to update the Salutation field for one of the following:
   
   • Current Contact
     
   • Current Lookup
     
   • All Contacts
     
   
   
8. Click OK and wait for the status indicator to complete